ClubSoft

PRODUCTS

Discover ClubSoft from TM Systems, a comprehensive software designed to streamline club administration and facilitate interaction with members. ClubSoft empowers your club’s business.

ClubSoft is Integrated software product that handles all aspects of any kind of Club, Gymkhana and sports venues. The product handles everything from member management to club operations specifically the financial aspects. ClubSoft is Web and Mobile App ready, flexible to accommodate any kind of activity your club might cater to. Members can use touch screens, kiosks, contactless cards or even biometrics to access. The product works at major elite clubs.

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PRODUCTS

Description of each module

Members Management

Managing members easily

Manage all membership types: New, Transfer, Life, Ordinary, Temporary, Institutional, and Ceased
Built-in accounting visibility for member activity tracking
Rule-based privilege management defined by administrators
Integration with ID cards, smart cards, and prepaid cards
Digital KYC via web portal and mobile app

Accounting

Complete and compliant financial management

Supports all vouchers: Cash, Bank, JV, Debit/Credit Notes
Full General Ledger and Sub-ledger management
Automated cross-balancing of ledgers
Standard reports for operations and audits
Generates Trial Balance, P&L, and Balance Sheet
Fixed Assets and Depreciation tracking
GST, TDS, and E-Invoicing integration
One-click Tally export for audits

Rooms / Venues Management

Simplified booking and billing system

Booking, cancellation, and availability management
Guest and affiliate member bookings supported
Check-in / Check-out functionality
Automated billing and payment handling
Direct integration with accounting system
Online booking via member web portal

Food and Beverages with Bar module

End-to-end F&B operations management

Menu management with pricing and inventory
Automatic Kitchen Order Ticket (KOT) generation
Member interface for ordering
Cash and credit billing
Day begin/end operations
Seamless accounting integration
Tablet-based order-taking app

Activities Management

Flexible and automated activity handling

Unlimited activity creation
Configurable pricing: daily, monthly, yearly, per session, etc.
Guest and usage-based charges (per hour/game/session)
Auto integration with accounting
Unified card-based access for all activities

Event & Movie Booking

Centralized event management

Event and movie setup via web app
Online/offline ticket booking and cancellation
Member and guest access
Auto accounting entries
QR-based event entry via mobile app

Smart Card and Face Recognition Interface

Member Authentication Management

Advanced and secure access control

Multiple authentication options:
– Smart card
– Dynamic QR (3-second validity)
– Face recognition
– Biometric / Fingerprint
– Hybrid (Card + Face / QR / Biometric)
OTP-based login and POS support
Integration with access hardware (boom barriers, turnstiles, door locks)