This product is
meant for Small and Medium Enterprises for managing
their documents in a organized and secured manner
with high availability, search and versioning
facilities built in.
Some of the main features are:
a. All types of MS Office
Formats
b. Autocad .DWG drawings files
c. All picture files and media files
d.Any other scanned image or text files
a. Upload a document to
a project folder or to a temporary folder (Scrap
Folder)
b. Enter Metadata during update (Metadata is
user definable for each type of File Types)
c. Saves the file as version 1.XXX or other
(facility to enter version no manually or automatically,
does not allow duplicate)
d. Facility to ask for approval of this upload,
and if yes, then asks for User Name
e. Saves and Closes
f. Shows a tree navigation
g. Shows files with version and certain metadata
in a grid format .
h. Shows files in thumbnails (small, medium,
Large) if they choose to view in thumbnails
i. Shows files sorted on ABCD / Date / Size
etc.
j. User selects a file for check –out
, file is copied to a defined location in local
directory and opens the same in AutoCad or other
related application as the case may be.
k. On completion of editing the user saves the
file at the same place locally.
l. Selects the file from
the location and allows to Check-in the file
m. Saves the file as a new version (allows all
metadata to be entered, copies from earlier
metadata and allows for editing of metadata.)
n. Rest options same as upload.
Versioning
Any no of versions can be kept for one file
Should have permission of Admin for updating
older versions. i.e. all versions other then
the last can be checked out for viewing only
, they cannot be checked in after updation.
Only Admin can do this. This also means user
cannot lock the file if it is checked out by
one user, because it will not be updated and
checked in again.
User Level Rights
Admin All rights
Project Leader All rights for projects handled
by the user.
Team Members Check in for the latest version
/ Check out rights for all versions
Others Rights given by Project Leader.
Project Leader, Team Member (who is given specific
rights to send emails) can send email of the
project files to any one of the project email
ids (defined at the time of creating project
folder). Keeps a central track of all emails
sent (delete facility only with Admin)
Complete backup (by way of .dmp file), Incremental
Backup (already done in TBA)
Backup to Physical format: automatically creates
a complete tree of folders and also all physical
files in their original format in these folders.
Should make provision for placing one document
in multiple folders (without physically moving
the same into multiple places)
After Login Screen a central view shows a
tree view on the left. , another section for
recently worked files by the user. Another section
for files requiring approval by the user. Another
section for status of various files sent for
approval by the user.
Still another section for Project Wise Files
status.
Defining Project: creates a folder of the
same name with date. Project details are kept
in a separate project master.
-
• Project Name:
• Project Start Date
• Project Client Name
• Project Client Contact name(s) and
contact nos, email ids.
• Project Status : S: Started , W:
Work in progress, C : Completed, L: Locked
and archived for records.
• Project Team Members.
• Project Completion Date:
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