This product is meant for Small and Medium Enterprises for managing their documents in a organized and secured manner with high availability, search and versioning facilities built in.

Some of the main features are:

1.  Type of Documents supported
1. All types of MS Office Formats
2. Autocad .DWG drawings files
3. All picture files and media files
4. Any other scanned image or text files

2.  Work Flow             

1. Upload a document to a project folder or to a temporary folder (Scrap Folder)
2. Enter Metadata during update  (Metadata is user definable for each type of File Types)
3. Saves the file as version 1.XXX or other (facility to enter version no manually or automatically, does not allow duplicate)
4. Facility to ask for approval of this upload, and if yes, then asks for User Name
5. Saves and Closes

                    OPEN

6. Shows a tree navigation
7. Shows files with version and certain metadata in a grid format .
8. Shows files in thumbnails (small, medium, Large) if they choose to view in thumbnails
9. Shows files sorted on ABCD / Date / Size etc.
10. User selects a file for check –out , file is copied to a defined location in local directory and opens the same in AutoCad or other related application as the case may be.
11. On completion of editing the user saves the file at the same place locally.

                    Check-IN

12. Selects the file from the location and allows to Check-in the file
13. Saves the file as a new version (allows all metadata to be entered, copies from earlier metadata and allows for editing of metadata.)
14. Rest options same as upload.

3.  Versioning

                     Any no of versions can be kept for one file
                     Should have permission of Admin for updating older versions. i.e. all versions other then the last can be checked out for viewing only , they                      cannot be checked in after updation. Only Admin can do this. This also means user cannot lock the file if it is checked out by one user, because it                      will not be updated and checked in again.

4.  Users and Rights Management

                      User Level                                    Rights

                      Admin                                             All rights
                      Project Leader                               All rights for projects handled by the user.
                      Team Members                              Check in for the latest version / Check out rights for all versions
                       Others                                          Rights given by Project Leader.

5.  Email Facility

                     Project Leader, Team Member (who is given specific rights to send emails) can send email of the project files to any one of the project email ids                      (defined at the time of creating project folder). Keeps a central track of all emails sent (delete facility only with Admin)

6.  Backup/ Restore  Facility

                      Complete backup (by way of .dmp file), Incremental Backup (already done in TBA)
                      Backup to Physical format: automatically creates a complete tree of folders and also all physical files in their original format in these folders.

7.  Same document multiple places

                          Should make provision for placing one document in multiple folders (without physically moving the same into multiple places)

8.  Search and Views and Navigating.

                           After Login Screen a central view  shows a tree view on the left. , another section for recently worked files by the user.  Another section for                            files requiring approval by the user. Another section for status of various files sent for approval by the user.
                           Still another section for Project Wise Files status.

9.  Folders and sub folders (Projects)

                           Defining Project:  creates a folder of the same name with date. Project details are kept in a separate project master.

                           Project Details are as follows: